Club Secretary - London City Lionesses
| Job Title: | Club Secretary |
| Department: | Operations |
| Direct Reports: | N/A |
| Reports to: | Operations Director |
| Location: | Cobdown Park, Station Road, Aylesford, Kent, ME20 6AU |
| Working Pattern: | 40hrs per week, evenings and weekends |
| Salary: | Dependent on experience |
| Level of DBS: | Enhanced Child Barred List |
About Us:
London City Lionesses are part of the Kynisca group, setting a vision and building an infrastructure in which all the players and staff can thrive.
Owned by Michele Kang, our vision for Kynisca is to:
1. Become the most pre-eminent sports organisation in the world;
2. Have a high-performance culture of winning on and off the pitch;
3. Train women as women; and
4. Motivate and inspire the next generation of girls and women.
Our Values:
We Lead The Way | We Dream Big | We Get it Done | We Innovate | We Inspire our Community
Role Purpose:
The Club Secretary serves as the principal administrative and compliance lead for all football-related activities at the club. The postholder will act as the central liaison between the Club and external stakeholders including the Women’s Super League, The FA, opposition clubs, match officials, and other key football organisations.
This role ensures that all football operations are delivered in full compliance with league and regulatory frameworks, supporting the smooth and professional running of all fixtures, player registrations, and competition obligations.
The ideal candidate will demonstrate exceptional organisational and communication skills, a detailed understanding of the football administration landscape, and the ability to perform under pressure in a fast-paced, high-performance environment.
This is a new position within the business, so the responsibilities are not set in stone. We need someone who can jump in, get things done and work with the senior leadership team to shape the future of the club.
Main Duties/ Responsibilities
- Governance and Compliance:
- Manage all football administration duties in accordance with FA and Women’s Super League regulations.
- Ensure timely and accurate submission of player registrations, transfers, and contracts via the relevant league systems. This will include all player contracts, registration, loan agreements and transfer documents.
- Maintain accurate records of agent involvement in player transactions, ensuring compliance with FA and FIFA football agent regulations.
- Coordinate GBE (Governing Body Endorsement) applications and support the Club's immigration advisers with player and staff visa matters, ensuring documentation is submitted accurately and on time.
- Maintain up-to-date knowledge of FA and league rules, circulars, and policy changes, disseminating information appropriately to club staff.
- Ensure the Club is compliant with all regulatory requirements, including discipline, safeguarding, and integrity frameworks.
- Prepare and maintain accurate records for league audits, player eligibility, and disciplinary proceedings.
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Support the finance team with the club's insurance arrangements relevant to football operations, including public liability, player and staff medical/injury insurance, and travel insurance, liaising with brokers and insurers as required.
- Fixture and Match Administration:
- Act as the key liaison with opposition clubs, match officials, and the league for all fixture arrangements, schedule changes, and matchday requirements.
- Oversee matchday administrative duties, including team sheet submissions, match reports, and official communications.
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Manage the implementation of all relevant anti-doping procedures and regulations.
- Stakeholder Management:
- Serve as the Club’s principal point of contact with the FA, Women’s Super League, opposition clubs, and broadcast/media partners on football administration matters.
- Build and maintain strong professional relationships with governing bodies and league officials, ensuring the Club’s interests are represented effectively.
- Liaise with internal departments - including performance, media, and operations -to ensure alignment and compliance across all football activities.
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Coordinate with external partners to facilitate league meetings, delegate submissions, and formal correspondence.
- Administration and Communication:
- Manage correspondence relating to football operations, ensuring timely responses to all regulatory communications.
- Maintain accurate databases for player contracts, staff accreditations, and official club documentation.
- Provide administrative support to the Operations Director and senior leadership for league-related governance and strategic initiatives.
- Prepare and present regular football operations and compliance reports to senior leadership, including annual league compliance reporting.
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Support player onboarding and offboarding processes, ensuring smooth integration and compliance with registration requirements.
- Other Duties:
- Support the delivery of Club audits, reviews, and internal reporting processes.
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Undertake other ad-hoc duties as assigned from time to time by management.
- Club Accountabilities:
- To comply with all Club policies, procedures and practices and carry out your role diligently and in the best interests of the Club
- To lead with a proactive, high-performance mindset and actively contribute to a winning culture on and off the pitch
- To behave in a manner consistent with Club values and policies
- To ensure compliance with all relevant legal, regulatory, ethical and social requirements.
- To keep confidential any information gained regarding the Club and its personnel.
What we are looking for
Qualifications and Training:
Any specific qualifications or technical requirements listed here will be mandated by league and/or governing body rules
Essential:
- Educated to degree level or equivalent experience in sports administration, law, business management, or a related field.
- Proven knowledge of FA and Women’s Super League rules and regulations.
- Evidence of ongoing professional development in sports governance, compliance, or administration.
Desirable:
- FA Club Secretary or League Administration training courses.
- Previous experience working within a Women’s Super League or Championship environment.
Knowledge, Skills and Experience:
Essential:
- Minimum three years’ experience in football administration or operations within a professional or elite sport environment.
- Strong knowledge of player registration systems (FIFA Connect, Competition Management System, etc.) and competition regulations.
- Excellent communication and interpersonal skills, with the ability to liaise confidently with multiple stakeholders.
- Exceptional organisational and time-management abilities, with acute attention to detail.
- Proven ability to work independently and manage competing priorities under pressure.
Desirable:
- Experience coordinating matchday operations in a broadcast or elite football setting.
- Familiarity with safeguarding, integrity, and compliance frameworks in professional sport.
Characteristics:
- Passionate about women’s football and broader women’s sport culture.
- Entrepreneurial spirit and ability to deal with matrix stakeholders & ambiguity.
- High standards of personal integrity and EQ.
- Comfortable and able to work on own initiative
- Has a learning mindset; is keen to continue their self-development and keep up to date with best practice and learning opportunities
- Continually seeks to improve efficiency and performance
- Seeks out and embraces new ways of thinking and working – not afraid to fail.
London City Lionesses is committed to safeguarding, health and safety, and equality, diversity, and inclusion. We prioritise the welfare of children and vulnerable adults, the well-being of all staff and visitors, and fostering an inclusive environment where everyone feels valued and supported. These responsibilities are shared by all staff and volunteers, with safeguarding, safety, and inclusivity being collective priorities.
All staff are required to adhere to the Club’s policies, complete relevant training, and actively contribute to maintaining a safe, inclusive, and welcoming environment. This includes timely reporting of concerns, compliance with health and safety regulations, and upholding the Club’s zero-tolerance approach to discrimination.
For certain roles, additional checks, such as Disclosure and Barring Service (DBS) checks or health assessments, may be required. Applications must include a fully completed application form; CVs alone will not be accepted. All candidates will be assessed on merit and their alignment with the Club’s values.
How to Apply
How to apply
LawInSport Recruitment has been retained as exclusive agents for this position. All unsolicited, third party introductions will be forwarded directly to our team.
To apply for this position please send a covering letter which makes clear how you meet the requirements for the role, and your updated CV to
For your application to be considered, please use the subject line 3074 London City Lionesses - Club Secretary and name both your CV and Covering Letter files with your name first then last name (e.g., "First Name Last Name CV.pdf").
The closing date for applications is 31st October, 2026.
All applications will be considered, however, please note that due to the large number we receive, we are unable to give individual feedback, and only shortlisted candidates will be contacted.
